Is it possible to send out an e-mail notification to all WebCenter users?
There is no direct way to easily send out an e-mail notification to all WebCenter users yet. To send out e-mail notifications such as maintenance schedules or newsletters, it is recommended to create your own distribution list. A new feature that allows Admins to send out e-mail notifications to all users is planned for the WebCenter 14.1 release.
There are some options in currently released versions of WebCenter that send out e-mail notifications or notify users in another way. These options are described below.
WebCenter can automatically send out e-mail notifications to users. E-mail notifications can be sent out based on certain events. For example, an e-mail notification may be sent out when a user needs to approve a document. These settings can even be defined per project or template. It is also possible to have the system send out automatic reminder notifications (system wide setting).
Another way to send out e-mail notifications is to use the Send notification workflow node (only available for WebCenter installations with Life Cycle Management license). Using this workflow node, you could send out an e-mail to all users, if you were to add them all to a group first as the To field can take SmartNames such as Group names. Please consider this option carefully as to not spam your complete user base.
Instead of sending everybody an e-mail notification, you might want to consider using Static Text customization. There are a few places in WebCenter where you can display your own simple HTML page. For example, on the Login or the Welcome page. Informing users of an oncoming maintenance window via a message on the Login page might do the trick as well.